Pima Early Rising Executives Bylaws

Pima Early Rising Executives

Bylaws

BYLAWS OF PIMA EARLY RISING EXECUTIVES

ARTICLE I. NAME

The name of the organization shall be Pima Early Rising Executives, known to members and shown in these Bylaws as P.E.R.E.

ARTICLE II. PURPOSE OF ORGANIZATION

The purpose of P.E.R.E. is the exchange of leads and information to further the business success of its members.

ARTICLE III. MEMBERSHIP

Section 1. The membership of P.E.R.E. shall consist of individuals representing their business category exclusively, No prospect or member of P.E.R.E. shall apply for or hold more than one business category without the approval of the Board of Directors.

Section 2. If a representative is under a company membership ( if the representative's company pays for the monthly dues), then that company shall retain first option of replacing said position if P.E.R.E. representative changes companies. Said company will have written notification of two weeks to replace his outgoing representative, after which time position would be open to application from other companies. If the representative is personally paying dues, not the company, then representative has first option of retaining membership providing representative is in the same category. Each member of P.E.R.E. is encouraged to appoint an alternate member from his business. Attendance by an alternate member shall constitute attendance of the member for the purpose of Article VIII hereof. A member shall notify Board of Directors in writing when he decides to withdraw from P.E.R.E.

Section 3. A member may change his classification with a written request to the Board of Directors. Such a change of classification shall be treated as a new membership except that no admission fee shall be required.

Section 4. A person or business shall be proposed for membership by any P.E.R.E. member in good standing. Proposed members shall fill out a membership application and submit it to the Membership Committee.

Section 5. Any member in good standing can veto the entry of a proposed business that is in direct conflict with the present member's business. The Board of Directors can overrule the veto by a 2/3 vote.

Section 6. Proposed members shall enjoy all the rights and privileges for a four week probationary period. They shall also be responsible for all meeting charges.

Section 7. Following the forth probationary week the Board of Directors shall vote on membership of the proposed member. Simple majority is needed for acceptance.

Section 8. Payment of the prescribed admission fee, which will be paid before induction, and payment of monthly dues signifies acceptance and the willingness of the member to conform to all rules and regulations of P.E.R.E. whether expressed in the bylaws or which have, or may be adopted by P.E.R.E. or its Board of Directors.

Section 9. A member shall lose all privileges of P.E.R.E. in the following manner: 2/3 vote of the Board of Directors or a majority vote of the general membership. Membership may be reapplied for and reinstated within a period of 30 days by the Board. Should reinstatement occur, no privileges shall be lost. After 30 day period, all reinstatement privileges are lost and person must reapply under provisions of section 4.

Section 10. A member may be terminated by P.E.R.E. for practices unbecoming or unethical. (See ARTICLE XI)

ARTICLE IV. DUES

Section 1. An initiation fee and monthly dues shall be charged to all members. The current President and Treasurer of P.E.R.E. are not required to pay dues. Said fee and dues will be determined by the Board of Directors and approved by a majority of members. Dues are to be used for all expenses of general meetings and for such purpose as approved by the Board of Directors. Dues are payable on the first meeting of each month and will be prorated for incoming members.

Section 2.Any member who fails to pay his dues and other organization expenses levied by the Board of Directors within 30 days shall be delinquent and shall be so advised by the Treasurer on the last meeting day of the month. Failure to remove the delinquency within 15 days thereafter is grounds for suspension and the member shall be so warned. Unless the obligation is satisfied within 15 days after the warning, the membership may be determined by the Board of Directors. When membership is terminated, notice shall be given in writing together with a closing statement of the remaining balance due.

Section 3. A member shall receive credit of one month's dues for each new member sponsored by him.

ARTICLE V. BOARD OF DIRECTORS

Section 1. The control and management of P.E.R.E. shall be vested in the Board of Directors elected by the membership at large. The Board shall consist of no fewer than seven members including the organization's President, Vice-President, Secretary, Treasurer and immediate Past President.

Section 2. The Board shall hold regular meetings and special meetings as required. Meetings shall be called by the President; three or more directors; or one-fifth of the general membership by reasonable notice to the directors.

Section 3. Five members shall constitute a quorum of the board. A majority of those present shall have the power to act on any matter brought before it. Rulings of the board can be overruled by the P.E.R.E. by a 2/3 vote of the general membership. Board members may be impeached by a 2/3 vote of the general membership.

Section 4. Board of Directors meetings and general membership meetings shall be conducted by Robert's Rules of Order.

Section 5. The duties of the Board are to consider proposed members; evaluate present members; direct action toward delinquent members; act on grievance reports; add to, delete from or amend these Bylaws subject to approval of a majority of the general membership.

Section 6. The Board shall also establish special awards for outstanding members on a yearly basis. The member of the year award shall be determined by and presented by the fourth meeting in October.

ARTICLE VI. OFFICERS

Section 1. A Nominating Committee will be chosen by the current President at the first meetings of August and February. The committee shall propose a slate of officers during the third meeting of these months. At this meeting nominations shall also be taken from the general membership. Officers shall be elected at semiannual meetings, for members only, held at the first meetings in September and March.

Section 2. The terms of office shall be as follows:

a. The President and Vice-President shall be elected to 12 month terms by the general membership during the first meeting in September. They shall take office immediately following the last meeting in September.

b. The Secretary and Treasurer shall be elected to 12 month terms by the general membership during the first meeting in March. They shall take office immediately following the last meeting in March.

The immediate Past President shall serve a one year term on the Board of Directors immediately following his term in office.

Section 3. The duties of the officers are as follows: a. The President shall conduct general meetings and Board meetings, appoint committees as needed, and fill vacancies on the Board of Directors by appointment or by calling for a special election. The President shall have no vote in Board of general membership voting except to break ties as he see fit.

b. The Vice President shall fill in for the President in the President's absence, shall act as a chairman of the membership committee, and take over the office of President in the event the President leaves office permanently during the term.

c. The Secretary shall keep minutes of all Board and general membership meetings., keep a correspondence file and keep an accurate attendance and membership roster in the absence of the Executive Secretary.

d. The Treasurer shall collect dues, fees and other assessments levied, pay all bills incurred by the organization and keep an accurate record of all transactions in the absence of the Executive Secretary.

ARTICLE VII. EXECUTIVE SECRETARY

Section 1. The Board may employ an Executive Secretary.

Section 2. The duties of the Executive Secretary are as follows:

a. Attend all Board and general membership meetings.

b. In coordination with and under the general supervision of the P.E.R.E. Secretary take and maintain minutes of all Board and general meetings; maintain a correspondence file, maintain current membership roster, keep accurate attendance records of all meetings, prepare and mail to all members a weekly news letter.

c. In coordination with and under the general supervision of the P.E.R.E. Treasurer shall collect dues, fees and other assessments levied, pay all bills and keep accurate record of all transactions.

d. Perform other duties and directed by the President.

ARTICLE VIII. MEETINGS

Section 1. Regular weekly meetings of the membership shall be held at 7:11 A.M. 2/3 of the members in good standing shall constitute a quorum of any meeting. Reasonable notice of regular, special and Board meetings shall be communicated to the members by the the officers.

Section 2.Members are required to attend all meetings without fail. members should contact another member within 24 hours of the meeting time if they cannot attend.

Section 3.Excused absences shall consist of personal or family illness, extended or business travel, or personal problems. It is the members duty to contact the Executive Secretary or any member to establish and excused absence. Executive Secretary or member will report that absence as excused at the next meeting.

Section 4.A member missing two meetings unexcused in a row or four excused meetings during a quarter may be subject to removal from P.E.R.E. Attendance of less than 40 meetings per year shall be unacceptable.

Section 5. It shall be up to the Board to consider individual attendance problems as they arise.

Section 6. Temporary Leave of Absence shall be defined as being absent from P.E.R.E. weekly meetings with the Board of Director's approval, for not more than three months. At the end of said three months or approved temporary absence time period, said member will have two weeks to begin attending regular weekly meetings or said P.E.R.E. members membership shall be dropped. During a Temporary Leave of Absence the monthly fee will be one half of the current monthly fee.

ARTICLE IX. MEMBERSHIP EVALUATION

Section 1. The founding principle of P.E.R.E. is for the exchange of business leads and fostering reciprocating work assignments. The organization also recognizes each member's individual contribution to the operation and development of P.E.R.E.

Section 2. The purpose of this evaluation is to identify those making outstanding contributions to P.E.R.E. and its members. Members who contribute very little will also have a criterion whereby, they and P.E.R.E. can evaluate their continuing membership.

Section 3. Awards to members will be made based on leads given and sold; new members proposed and accepted; the holding of office, board membership, or committee chairmanship; and attendance at committee, board or general meetings.

ARTICLE X. AMENDMENTS

These Bylaws may be amended by a 2/3 vote of the general members present at any meeting , provided, however, that reasonable notice shall have been given to the members of the proposed amendment and at which meeting it is to be considered.

ARTICLE XI. PROPERTY

The organizations shall remain in existence until such time as 2/3 of the active members petition in writing to dissolve it. No member shall have aby separate tight, title, or interest in the assets of the organization until it is duly and properly liquidated.

ARTICLE XII. GRIEVANCE PROCEDURE

Members shall bring any grievance to the Board of Directors for resolution.

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